At Barley Fields, we take the privacy and security of personal information very seriously. We comply with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 to ensure that personal data about pupils, parents, staff, and visitors is handled safely, lawfully, and transparently.
This page explains how we collect, use, store, and protect personal information, and outlines your rights under data protection law.
1. What Information We Collect
We may collect and hold information such as:
- Children’s names, addresses, and contact details
- Parents’ and carers’ contact information
- Health and medical information relevant to your child’s care and safety
- Attendance and academic records
- Staff employment records and qualifications
We only collect information that is necessary for the school to operate safely and effectively.
2. How We Use Personal Information
We use personal data to:
- Support your child’s learning and wellbeing
- Monitor attendance and progress
- Provide pastoral care and health support
- Communicate with parents and carers
- Meet legal and statutory requirements
- Ensure the safety and security of children and staff
We never sell personal information.
3. How We Store and Protect Data
All personal information is stored securely, either digitally or in locked files. Access is limited to staff who need it to carry out their duties.
We take all reasonable steps to protect data from loss, theft, or misuse.
4. Sharing Information
Sometimes we need to share information with:
- Local authorities
- Health and social care professionals
- Exam boards or educational partners
- Emergency services if there is a safeguarding concern
We only share information when necessary and always in line with the law.
Contact Information
The General Data Protection Regulation (GDPR) became law on 25th May 2018
Data Protection Officer (DPO) Name: GDPR for Schools, Derbyshire County Council
DPO email: dpforschools@derbyshire.gov.uk
DPO phone: 01629 532888
DPO address: County Hall, Smedley Street, Matlock, Derbyshire, DE4 3AG
For details of our ICO registration please contact the school office.
Please see below to view our school Privacy notices and GDPR policy